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Board Responsibilities

Board Responsibilities

  1. OBJECTIVES
    To embody and enshrine Buddha’s teaching of compassion and wisdom in the building of a gracious and harmonious society by involving the public and authorities in unity.
    • providing quality traditional Chinese medicine and consultation services and counseling services to relieve the sufferings of patients, their families and caregivers regardless of race, language and religion in Singapore.
    • promoting, conducting and engaging in research using traditional Chinese medicine to treat terminal diseases, and collect and disseminate information relating to traditional Chinese medicine and exchange of such information with other bodies having similar objectives in Singapore.
    • nothing shall be done for commercial reasons or for profit
  2. ORGANISATION STRUCTURE
    2.1 The supreme authority of the Clinic is vested in a General Meeting of the members.
    2.2 The management of the Clinic shall be entrusted to a Board of Directors consisting of 11 to 13 members elected by balloting at the Annual General Meeting.
    2.3 All members of the Board of Directors shall be honorary, there will be no drawing of Directors’ fees.
    2.4 The Board of Directors oversees five major committees, namely:
    • Nomination/Election Committee
    • Executive Committee
    • Audit Committee
    • Finance Committee
    • Human Resource Committee
    • Medical Advisory Committee
    • Counselling Committee
    • Fund Raising Committee
    2.5 The development plans of the Clinic are executed by the Chief Executive Officer after approval by the Board of Directors. The day-to-day operations of the Clinic is supervised by the Chief Executive Officer and executed by a team of staff.
  3. BOARD OPERATIONS & RESPONSIBILITIES
    3.1 The Board of Directors shall hold at least three ordinary meetings each year. The quorum is one half of the number of members of the Board of Directors.
    3.2 The proceedings and decisions of meetings are recorded and circulated to the full board of Directors.
    3.3 List of Board Members & Designations
    President(1)    Vice President(1)
    Secretary(1)   Assistant Secretary(1)
    Treasurer(1)    Assistant Treasurer(1)
    Medical Director(1)   Deputy Medical Director(1)
    Director(3-5)
    3.4 Being the highest policy making and governing body of the organization, the Board of Directors has the ultimate responsibility to ensure that the Clinic is governed and managed properly and prudently to achieve effectiveness, credibility and sustainability of the organization in the pursuit of its mission. The Board of Director as a whole is responsible for the following tasks, and each Board member plays a part in it:
    • Set and periodically review the vision and mission statements of the Clinic to keep its goals and objectives relevant.
    • Focus on policy-making, strategic issues and governance of the Clinic, while delegating the management and implementation role to the CEO/GM and staff.
    • Discuss and approve the strategic plans, key directions and annual work plans of the Clinic.
    • Review work progress reports to monitor and evaluate performance of the Clinic.
    • Review and approve the annual budget and financial statements of the Clinic.
    • Plan for development, succession and diversity in composition of the Board.
    • Promote the work, services and mission of the Clinic to the community.
    • Participate in activities that develop the Board to better serve its governance role (e.g. board self-assessment, board retreat, training workshops, networking and liaison with government agencies).
    • Promote, support and participate in the Clinic’s fundraising and other activities.
    • Take up any other duties and projects assigned by the President or the Board. 
    3.5 The key office bearers of the Board of Directors are the President, Secretary and the Treasurer.
    (a) Responsibilities of the President
    • Chair all meetings of the Board and that of the other committees so assigned.
    • Appoint the Chairpersons and members of the respective Committees under the Board.
    • Lead the Board and other committee so assigned (e.g. HR, Medical Committee) in undertaking all duties necessary to achieve the long-term goals and objectives of the Clinic.
    • Ensure that the Board functions effectively and fulfills the responsibilities conferred by NCSS.
    • Steer the Board to focus on policy-making and strategic issues rather than micro-management issues.
    • Identify and cultivate potential Board and Committee members and lead the training of current Board members.
    • Be the spokesperson of the Clinic to the media and community. 
    (b) Responsibilities of the Secretary
    • Serve as Secretary of the Board.
    • Serve as Secretary of the Annual General Meeting.
    • Prepare for induction, orientation, and training for Board members, including Board self-assessment.
    • Update job descriptions and duties of Board members when necessary.
    • Recommend candidates for Committees under the Board.
    • Handle correspondence on behalf of the Board, with the advice of the Chairman of the Board.
    • Coordinate with the Clinic’s Legal Advisors on legal matters related to the Board.
    • Prepare the Annual Report for approval of the Board, and its subsequent submission to the AGM.
    • Appraise the performance of the CEO, consult other Board members, if necessary.
    (c) Responsibilities of the Treasurer
    • Act as the Board’s representative in ensuring the proper development of the financial policies and procedures of the Clinic, and that appropriate financial transactions and reports of the Clinic are kept and available to the Board.
    • Report to Board at least once every four months (as specified in the Constitution) or as decided by the Board (if frequency is higher than stated in the Constitution) the financial statement and highlight the key financial matters and transactions.
    • Meet annually with the auditor together with the Audit Committee.
    (d) In the event of a crisis in the Management’s (CEO) succession plan, the President and Secretary and Treasurer will oversee the Clinic’s operation.
  4. TERMS OF OFFICE
    All members of the Board of Directors(with the exception of the Treasurer and the Assistant Treasurer)shall hold office for one term of two years and are eligible for re-election. The Treasurer or Assistant Treasurer shall hold office for a consecutive period of not more than two (2) terms of two (2) years each and is eligible for re-election after a lapse of two (2) years.